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This page was written for Relay beginners, but if
you're looking for a refresher course, please read on. Be sure to click on
the underlined links for more information on specific subjects.
If you need any other information, just write to
info@scvrelay.org! About Relay
Relay is
24-hour Team event where each team has a
member walking the track for the entire 24 hours. You may participate in
the ev
Relay Teams have a Team Captain and sometimes Co-Captains, too. The Captain coordinates the Relay Team, distributing information and attending Team Captain meetings once a month. We love our Team Captains!
Each Team Member is
encouraged to raise $100, but don't worry--we provide lots of help! Our
online site has
wonderful e-mail and address
This year is Relay For Life's 25th birthday! Twenty-five years of supporting the efforts of the American Cancer Society. Happy Birthday Relay! Pre-Event Registration: Participants that
sign up online are automatically
registered. This is the easiest way to register and we encourage you and
your Team Members to register this way. If you have not registered
online, you must sign a Anyone under 18 must have a waiver signed by a parent/guardian. Printable waivers are available online on our Forms page. Note: There is a special form for families and large groups and a special form for youth chaperones. Campsite Selection Night: You will be able to select
your campsite location at our Campsite Selection Night on May
14th at the ACS office.
This is a really fun night for those of us on the
Relay Committee
because we get to meet all the Team Captains individually! When you come
to the office, you will be While you're at the office, we encourage you to drop off donations, purchase Luminaria Bags, food tickets (required to purchase food at Relay), and bring up any questions you have. Our Fight Back Chair will also be on hand to discuss your Team's plans for having a Fight Back topic at your campsite. Many other Relay Committee members as well as some of the Captain's Council will be available. Campsite selection appointments start at 6:00 p.m. and end around 8:00 p.m. If you have not received your time yet, please contact Stacy Kupfer at Teams@scvrelay.org or your Captain's Council member. Donation Instructions: On Relay day, every single cent collected MUST go to the American Cancer Society. This means, for example, that you may NOT take $50 out of the money you raise today to pay for the items in your raffle basket. All checks must be made out to the American Cancer Society and all money collected must be turned in at the event. Retailers may not sell their
wares/services at Relay, unless 100% of the cost goes to the On Relay day, our Security Team will be coming to each campsites to pick up money at scheduled intervals. Do not bring donations to the Registration Booth this year. If you need change during the day, contact a Captain's Council member or any other Relay Committee members (in red shirts) and they will ask the Accounting Team to come to your campsite. For more information, see our Donation Instructions page. Campsite Setup (Friday): Our event takes place at Central Park on May 30-31. Teams may set up their campsites from 2:00 pm until 8:00 pm on Friday night. There is no camping Friday night, but we will have security on site to watch your things. Most teams bring their raffle/sales items on Saturday morning, just to be safe.
Campsites are 14' wide by 28' long (28' wide by 28' long for two campsites side-by-side). Most sites use popups to provide shelter from the sun, as well as one or more tents for the night. If you are going to rent popups and/or tents that will be delivered to the event, you must use A-1 Rentals or AV Party Rentals, as both companies have submitted the proper insurance paperwork. A-1 Rentals is offering a 15% discount with free delivery. Click here for important details on renting tents. We will have food vendors at
Relay, but because of the large number of attendees, we recommend that you bring
some food of your own. Food may NOT be sold at Relay, unless it is
commercially packaged in individual packages. For example, you may not
buy Costco cookies and sell them individually, even if you put them in plastic
bags. However, you may sell individually packaged Famous Amos cookies, as
long as the packages remain factory sealed. The same with drinks ... you
may sell cans of soda, but you may not sell glasses of ice tea.
Sorry, we don't make the rules! Food may be purchased from Relay food vendors by buying food tickets for $1 each. Tickets will be available at Campsite Selection Night on the 14th, the May 19th Team Captain meeting, and at the Event. Other helpful things to bring: Water (we will have bottled water available for free), warm clothing for the night (it can get VERY cold), a hat to keep the sun off your head, sunscreen (some teams have this as giveaways), and flashlights, of course! Power is not available and generators are not allowed! You will be roughing it! Remember, NO open flames - lanterns, stoves, candles. No dogs (except guide dogs, of course). No alcohol, even in raffle baskets. Some tips from seasoned Relayers: Bring some old towels on Saturday morning, as there will be a layer of dew on things. Bring address labels--they will save you tons of time when entering raffles! Day of Event (Saturday): Parking during the early
morning hours will be limited, due to the many people setting up camp
EVERYONE entering the event is required to sign a waiver, whether they are walking or just visiting. Team members who have not registered online should sign a paper waiver and turned it into their Team Captain prior to the event. Anyone who has not registered online or turned in a signed waiver to their Team Captain must register at the Registration Booth located near the entrance. Waivers may be downloaded from the Forms page before the event to speed up entry. Team Captains should get as many signed before the event as possible! We recommend registering online to avoid long lines at the event. (Updated 5/19)
Survivor
Village, located across from the stage, will be serving a continental
breakfast for Survivors and their caregivers starting at 7:30 a.m. Survivor t-shirts and medallions will be distributed before Relay begins.
Survivors are invited to place their hand prints on our Wall of Kids Camp is a fun place where kids can play in safety throughout the day. Children are checked in using an ID bracelet system and only the parent(s) who checked them in may retrieve them. Parents MUST have a picture ID. Kids Camp opens at 8:00 a.m. and closes promptly at 5:00 p.m. An announcement will be made before closing. Relay starts with our Opening Ceremony in front of the main stage at 9:00 a.m. The ceremony will be short, about 15-20 minutes, and then we begin the Survivor Lap. Our Survivors are our VIP's and we honor them by standing around the track and applauding as they walk by. This is an emotional high point for Relay!
Relay For Life is a 24-hour event ... there should always be a member of each team on the track at all times, even in those wee hours of the morning! To help schedule walkers, print out our Walker Sign Up Sheet. After the
Team Lap, we get down to Relay business. Teams will have all their raffles,
games, sales, auctions, etc., ready to go. Games are scheduled
starting at 10:30 a.m. in our center field and our main stage musical entertainment begins at
11:00. For a schedule of games and music, see our
Event Schedule. Our Relay Store is open for your shopping pleasure,
with loads of Relay Gear and fun stuff. Cash, checks, and credit cards are
accepted. In the early evening Relayers will see volunteers setting up the thousands of Luminaria that will line the track during our Luminaria Ceremony. (For information on purchasing Luminaria, click here.) Relay attendance swells just before this ceremony, as it is the highlight of our event. Unfortunately, this creates a parking challenge, so we have arranged for all-day parking at Saugus High School with shuttles running between the lot and the event entrance from 6:00 p.m. to 11:00 p.m. Please let any guests arriving during this time know about the shuttles. At 9:00 p.m., our guest
Luminaria Speaker will inspire us all, followed by our new
Luminaria
Slideshow, where you can share
Our main stage entertainment continues until midnight and several contests and games are scheduled throughout the night. Although the tempo of Relay slows at night, as many people try to get some sleep, we encourage our Teams to have all night activities, to help spur on the walkers who have signed up for those early morning hours. Rumor has it our Captain's Council will be watching for the team with the best over-night activities! But shhhhhh ... some people are sleeping! Final Day (Sunday): Wake up in the morning with
our Fight Back Pancake Breakfast, served by the Rotary Club Our Fight Back Ceremony begins at 8:45 a.m. and inspires Relayers to keep up the fight even after Relay is over. Following the 15-minute ceremony, Teams take the track for their final lap, proudly displaying their team banners. This is the official end of Relay 2009 and campers return to their sites to break camp. (Please do not start camp breakdown until Relay is over!) For More Information Check out our Relay 2008 photos to see what our event looks like. It will be larger this year, of course, and we will have a different campsite layout (campsite map coming soon). More questions? Don't worry, we're happy to help! Contact any of your Relay Committee or your Captain's Council members. See our Contact page for e-mail addresses. And thanks for joining our Relay Family! |
ent as an individual, not tied to a team, but to experience Relay
at its best, being part of a team is recommended. To sign up, go to our
paper waiver, available from our
Parking
Friday night is usually no problem, but we ask that you use the
and
arriving for the Opening Ceremony. Please drop your gear in the
Hope, a Relay
tradition! After the Survivor Lap (mentioned below), Survivors are
encouraged to return to "The Village" for a reception, free raffles, and a silent
auction.
Immediately
after we begin the Team Lap, with each team walking with as many team
members as they can muster. Teams will be announced as they begin their lap and
we encourage them to have a banner to identify their team. As each team
finishes their first lap, they will go into the center of the field to have
their team pictures taken. 
photos of your loved ones affected by cancer.
As the slideshow runs, thousands of participants walk the track, led only by the
light of the Luminaria Bags. A reverent hush falls over Relay during this
time, an amazing experience.
beginning at 6:30 a.m. in the food court. We will again this year have our
24th Hour Raffle, only for those present at the 24th hour of Relay (by
8:30 a.m. Sunday) Watch for
the ticket bearers Sunday morning (18 and older only)!